BinaFlo
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Features

Everything a contracting company runs on, in one system.

Twelve modules that share their data: attendance feeds payroll, purchases feed project costs, and invoices feed the VAT summary. You enter things once.

Works on any phone, nothing to install

BinaFlo runs in the phone’s web browser. There’s no app to download, so a new supervisor can start the same day.

Each person sees only their part

Give each user a role. A site supervisor sees their site’s attendance and petty cash, not salaries or company accounts.

Projects & SitesAttendancePayroll & WPSInvoicing & VATMaterials & PurchasingSubcontractorsQuotations & BOQReportsDocumentsPetty CashEquipmentSafety (HSE)
01 / 12

Projects & Sites

Set up each project with its phases and site locations. Supervisors update progress from site, and you see the status of every project on one screen.

✓Know which phase each project is in
✓Workers, materials and costs linked to the right site
✓Progress updates without phone calls
What you stop doingRinging each site to ask how far along they are.
app.binaflo.com/projects
Projects
6 active · 2 on hold
New project
Project Site Phase Progress
Villa complex Al Mawaleh Finishing 78%
Warehouse Rusayl Structure 41%
School annex Sohar Foundations 22%
Shop fit-out Al Khuwair Handover 96%
BinaFlo site app on a phone: the site supervisor’s home screen with today’s check-in, quick actions and the site roster
Your people
Attendance, payroll and the documents every employee needs to stay legal.
02 / 12

Attendance

Each site has its own QR code. Workers scan it with their phone when they arrive and leave, and the day’s record is created automatically. Overtime goes to a supervisor for approval before it reaches payroll.

✓No more paper timesheets
✓Overtime approved before it’s paid
✓Attendance flows straight into payroll
What you stop doingRetyping paper muster sheets into Excel at the end of every month.
app.binaflo.com/attendance
Attendance · Today
Villa complex, Al Mawaleh
Site QR code
On site 27
Absent 2
Overtime to approve 4
Worker In Out Status
Salim Al Hinai 06:52 — On site
Mohammed Rafiq 06:58 — On site
Anil Kumar 07:04 18:40 Overtime 2h
Khalid Al Amri 07:10 — On site
BinaFlo site app on a phone: the supervisor’s check-in QR code for the crew to scan
03 / 12

Payroll & WPS

Run monthly payroll from attendance, with overtime, allowances and deductions calculated for you. End-of-service gratuity is tracked for each employee. When you’re done, download the WPS file and upload it to your bank.

✓Overtime and gratuity calculated the same way every month
✓WPS salary file ready to upload to your bank
✓Payslips in Arabic and English
What you stop doingRebuilding the WPS file by hand every month.
app.binaflo.com/payroll
Payroll · September 2026
Ready for approval
Download WPS file
Employees 34
Gross OMR 12,480.500
Overtime OMR 1,142.000
Employee Basic Overtime Net
Salim Al Hinai 450.000 38.250 488.250
Mohammed Rafiq 180.000 22.500 202.500
Anil Kumar 165.000 31.000 196.000
Khalid Al Amri 620.000 0.000 620.000
04 / 12

Invoicing & VAT

Issue tax invoices with 5% VAT, bill against progress, and record partial payments as they arrive. Retention is held back and tracked until it’s released, so you always know what clients owe you.

✓VAT calculated on every invoice
✓Retention tracked until release
✓Overdue receivables at a glance
What you stop doingWorking out 5% VAT and retention on a calculator.
app.binaflo.com/invoices
Invoices
VAT 5% · Receivables OMR 38,640
New invoice
Invoice Client Incl. VAT Status
INV-0142 Villa owner 24,150.000 Part paid
INV-0141 Logistics LLC 11,025.000 Paid
INV-0140 Ministry annex 8,715.000 Overdue
INV-0139 Retail client 3,360.000 Retention 10%
BinaFlo Purchase Orders list: orders by supplier and project with totals and delivery status (sent to supplier, partially received, received)
Materials and subcontractors
What you buy, what you hold at each site, and what you owe the people working under you.
05 / 12

Materials & Purchasing

Raise purchase orders to your suppliers and receive materials against them at each site. Stock is tracked per site, and material logs show what was used where.

✓Know what’s in stock at each site
✓Every purchase tied to a project
✓Supplier history in one list
What you stop doingFinding out on site that the cement ran out yesterday.
app.binaflo.com/stock
Stock by site
3 purchase orders awaiting delivery
New PO
Material Site In stock Status
Cement (bags) Al Mawaleh 340 OK
Rebar 12 mm Rusayl 4.2 t Low
Blocks 200 Sohar 2,600 OK
Sand (m³) Al Mawaleh 18 PO sent
06 / 12

Subcontractors

Record each subcontract with its value and milestones. Certify work as it’s completed and pay against certifications, so you pay only for work that’s done.

✓Milestones agreed up front
✓Payments only against certified work
✓What’s owed to each subcontractor
What you stop doingPaying a subcontractor before checking what was actually done.
app.binaflo.com/subcontracts
Subcontracts
Villa complex
Certify work
Subcontractor Scope Value Certified
MEP contractor Electrical 18,500 60%
Plumbing works Plumbing 9,200 45%
Aluminium works Windows 7,800 0%
Painting crew Finishes 5,400 20%
BinaFlo tax invoice INV-2026-003: the line item, 5% VAT, a payment received and the balance due
Money in and out
Quoting, invoicing, site spending and the reports that tell you where you stand.
07 / 12

Quotations & BOQ

Build tender estimates from a bill of quantities, using your own rates for materials and labour. Turn an estimate into a quotation you can send to the client.

✓Tenders priced from your own rates
✓Client quotations in Arabic or English
✓Every tender and quotation in one place
What you stop doingCopying last year’s tender spreadsheet and hoping the formulas still work.
app.binaflo.com/estimates
BOQ · School annex tender
Estimate rev. 2
Create quotation
Item Unit Qty Rate Amount
Excavation m³ 640 3.200 2,048.000
Blinding concrete m³ 48 38.000 1,824.000
Rebar 12 mm t 22 285.000 6,270.000
Blockwork 200 m² 1,180 6.500 7,670.000
08 / 12

Reports

See profit and loss for each project, budget against actual, and cash flow for the company. The VAT summary and payables and receivables reports are built from the data you’ve already entered.

✓Know which projects make money
✓Spot overspending while there’s still time
✓VAT summary ready for each return
What you stop doingWaiting months for the accountant to tell you whether a job made money.
app.binaflo.com/reports/pl
Profit & loss · Villa complex
Budget vs actual to date
Export
Contract value OMR 142,000
Cost to date OMR 108,420
Projected margin 18.0%
Cost head Budget Actual Variance
Labour 38,000 31,240 −6,760
Materials 52,000 49,880 −2,120
Subcontracts 24,000 22,100 −1,900
Equipment 6,500 5,200 −1,300
09 / 12

Documents

Store your commercial registration, licences, and each employee’s visa and ID in one place. BinaFlo reminds you before anything expires, so a missed renewal doesn’t turn into a fine.

✓Expiry alerts before the date
✓Company and employee documents together
✓Find any document in seconds
What you stop doingFinding out a visa has expired when the fine arrives.
app.binaflo.com/documents
Expiring in 60 days
Company and employee documents
Upload
Document Holder Expires Days
Visa Anil Kumar 08 Oct 2026 14
Resident card Mohammed Rafiq 21 Oct 2026 27
Commercial registration Company 03 Nov 2026 40
Municipality licence Company 18 Nov 2026 55
10 / 12

Petty Cash

Site staff record expenses as they spend. You approve them from your phone, and each approved expense gets a voucher and is charged to the right project.

✓Approvals from your phone
✓A voucher for every expense
✓Site spending shows in project costs
What you stop doingCollecting a bag of receipts from each site at the end of the month.
app.binaflo.com/petty-cash
Petty cash
Balance OMR 412.750
Approve
Voucher Description Amount Status
PC-0318 Diesel, generator 24.500 Pending
PC-0317 Drinking water 8.400 Approved
PC-0316 Hardware, fixings 17.250 Approved
PC-0315 Crane hire, 1 day 95.000 Pending
BinaFlo Projects & Site Budgets: three active projects with their client, site and budget
Running the site
Projects, machinery and safety, kept up to date by the people on site.
11 / 12

Equipment

Keep a register of your fleet and machinery, where each item is working, and its maintenance history. Log services and repairs so nothing is missed.

✓Know where every machine is
✓Maintenance history for each item
✓Repair costs recorded against the equipment
What you stop doingGuessing when the backhoe was last serviced.
app.binaflo.com/equipment
Equipment
14 items · 2 due for service
Log service
Item Site Last service Status
Backhoe loader Sohar 02 Sep Working
Tipper truck Rusayl 11 Jul Service due
Concrete mixer Al Mawaleh 28 Aug Working
Generator 60 kVA Yard 15 Jun In repair
12 / 12

Safety (HSE)

Log incidents and near misses from the site as they happen, including who was involved and what was done. Reports show incidents by site and over time.

✓Incidents recorded the same day
✓A clear record for clients and inspections
✓See which sites need attention
What you stop doingKeeping incident reports in a notebook in the site office.
app.binaflo.com/hse
HSE incidents
All sites · 2026
Log incident
Date Site Type Status
19 Sep Sohar Near miss Open
04 Sep Rusayl Minor injury Closed
22 Aug Al Mawaleh Near miss Closed
09 Aug Sohar Equipment Closed
Compare

BinaFlo, spreadsheets, or a foreign ERP

A general comparison on the things contractors in Oman ask about most. Every system is different, so check the details of any product you consider.

BinaFlo Spreadsheets and paper Generic foreign ERP
Arabic ✓Every screen and document, right to left Depends on who built the file Often a translation added later
WPS salary file ✓Generated from payroll Built by hand each month Usually needs local customisation
5% VAT ✓On every invoice, with a VAT summary Formulas you maintain yourself Supported, often with local setup
Omanisation ✓Percentage tracked as you hire Counted by hand Usually not built in
Works on site phones ✓Any phone browser, QR attendance Paper at site, typed up later Often a separate app or add-on
Price ✓USD 78 / month (about OMR 30) + VAT where applicable, up to 50 users No licence fee, but hours of manual work Per user, plus setup and consultant fees

All twelve modules are in the one plan.

USD 78 / month (about OMR 30) or USD 780 / year (about OMR 300), + VAT where applicable, for up to 50 users. 10-day free trial, no card required.

Start trialSee pricing