14 Connected Modules. One Unified Database.
Every transaction and record flows across modules automatically. An attendance QR scan directly computes hourly labor job costs, a daily concrete log links to procurement inventory, and subcontractor milestones feed financial progress billings.
Critical-Path Gantt
Visual WBS project hierarchy with FS dependencies, baseline overlays, milestone tracking, and one-click A4 executive PDF schedule reports.
AI Voice Daily Diaries
Whisper AI local speech-to-text in Arabic & English. Auto-extracts manpower, concrete tests, equipment logs, and weather delays with geo-stamped photos.
Subcontractor & Retention
Scope contracts, trade milestones, 3-way invoice verification, 10% defect liability escrow holdback, and two-stage TOC/DLP release tracking.
Job Costing & BOQ
Import tender BOQs, allocate committed costs down to individual cost codes, track material variances, and monitor gross margins in real time.
Invoicing & OTA VAT
Full compliance with Oman Tax Authority (OTA) 5% VAT. 3-decimal standard (OMR 0.000), milestone payment certificates, and Fawtara e-invoicing ready.
QR & GPS Attendance
Site-specific QR codes with geofence validation. Eliminates ghost workers and buddy punching. Feeds directly into project labor costing and payroll.
Materials & Site Stock
Multi-site material requests, gate pass receipts, batching plant delivery tickets, and minimum stock threshold warnings for rebar and cement.
Equipment & Fleet
Track excavators, cranes, dumpers, and generators. Log operational hours, fuel consumption, preventative service schedules, and load test certificates.
Safety & HSE Hazards
Digital safety incident reports, near-miss logs, PPE compliance checks, photo evidence, and ROP/Municipality safety audit trails.
Site Petty Cash
Instant mobile receipt photo capture for emergency site hardware, fuel, and municipal fees. Multi-level approval and auto-reconciliation.
Compliance & CR Vault
Centralized repository for MOCIIP Commercial Registrations, Chamber of Commerce grades, Civil Defense permits, labor visas, and civil IDs with 90-60-30 day alerts.
HR, Payroll & WPS
Automated Wage Protection System (WPS) SIF bank file export compliant with Central Bank of Oman (CBO). Tracks MoL Omanisation quotas in real time.
Quotations & Variations
Generate formal client quotations and manage Potential Change Orders (PCOs). Secure client digital sign-offs before commencing out-of-scope site works.
WIP & Executive Reports
Consolidated Work-In-Progress (WIP) schedules, over/under billing calculations, corporate cash positions, and multi-project P&L dashboards.
Actual Consoles Built & Deployed for Oman Contractors
These are not design concepts or static slide decks. Explore actual high-resolution captures of the live BinaFlo software operational today across client project sites.
Owner Dashboard & Cash Runway
Portfolio-wide financial health, real-time revenue recognition, active project P&L, and aggregate 10% retention escrow balances.
Projects & Budget Tracking
Tender BOQ baselines, cost code variance monitoring, change order approvals (PCOs), and real-time project margin protection.
Subcontractors & 10% Retention
Trade agreement milestone verification, automated 10% statutory defect holdbacks, and 365-day DLP release countdowns.
Invoicing & OTA 5% VAT
Bilingual tax invoices with OMR 3-decimal precision, QR code generation, progress billing certificates, and Fawtara readiness.
Supervisor Mobile Field Console
Local Whisper AI voice site diaries, concrete pour logs with slump/cube tests, geofenced QR attendance, and material slips.
HR, Omanisation & WPS SIF
Real-time Ministry of Labour (MoL) national workforce percentage tracking, Central Bank WPS banking SIF exports, and visa radar.
A Tailored, Clutter-Free Experience for Every Team Member
BinaFlo uses dynamic WebSocket role provisioning. Change a user's permissions in the admin console, and their UI buttons, forms, and modules update immediately without logging out or refreshing the browser.
Company Owner / MD
High-level portfolio visibility across all active construction sites and corporate bank accounts.
- Multi-project P&L and corporate cash runway
- Retention liability and escrow totals
- One-click approval for high-value purchase orders
- WIP schedules & earned value management (EVM)
Project Manager
Owns the schedule, site execution, subcontractor performance, and client certifications.
- Critical-path Gantt baseline & milestone controls
- Review and sign-off on daily site diaries & photos
- Change order (PCO) negotiation and variation logs
- Subcontractor progress claim certifications
Financial Controller / Accountant
Maintains strict audit readiness, tax compliance, and cash flow governance.
- 3-way matching of POs, delivery slips & vendor bills
- Oman OTA 5% VAT invoice generation with QR code
- Statutory 10% subcontractor defect escrow holdbacks
- Bank reconciliation and petty cash auditing
Site Engineer / Supervisor
Simplified, high-speed mobile interface optimized for active jobsites.
- Voice-to-text daily site diaries (Arabic & English)
- Concrete pour tracking (slump, cubes, batch slips)
- QR geofenced worker attendance check-ins
- Instant safety hazard logs and material requests
HR & PRO Officer
Manages workforce compliance, statutory payroll, and company permits.
- Central Bank of Oman WPS SIF payroll generation
- Live Ministry of Labour (MoL) Omanisation dashboard
- Visa, passport, and resident card expiry alerts (90/60/30)
- MOCIIP CR, Chamber of Commerce & ROP permit renewals
Subcontractor / Trade Partner
Restricted, transparent external portal for trade specialists.
- Submit monthly milestone progress claims with sheets
- View certified interim payment certificates (IPC)
- Track accumulated 10% defect retention balance
- Upload required trade trade licenses & safety paperwork
The Complete Project Lifecycle in BinaFlo
From the initial tender bill of quantities (BOQ) through to the final release of retention after 365 days of DLP, every operational milestone is captured systematically.
Tender & BOQ
Upload cost codes, tender rates, and client contract values to lock the financial baseline.
Critical Gantt
Establish WBS milestones, FS predecessors, and baseline delivery deadlines.
Site Execution
Log Whisper AI voice diaries, concrete pours, slump tests, and QR worker attendance daily.
3-Way Verification
Match subcontractor bills against verified site progress; auto-deduct 10% defect retention.
OTA VAT Invoicing
Issue 3-decimal OMR progress invoices to clients with compliant 5% VAT calculations.
TOC & DLP Release
Release 5% retention on Taking-Over, and the final 5% after the 365-day DLP period.
Built Ground-Up for Oman Statutory Regulations
Unlike generic global software that requires complex, expensive third-party plugins, BinaFlo embeds native compliance with the legal frameworks of the Sultanate of Oman.
Oman Tax Authority (OTA) 5% VAT
Native 5% VAT engine generates compliant tax invoices with Arabic and English descriptions, Tax Identification Numbers (TIN), QR validation, and quarterly VAT return breakdown reports.
Wage Protection System (WPS SIF)
Generate electronic Salary Information Files (SIF) matching the mandatory Central Bank of Oman (CBO) protocol for direct submission through Bank Muscat, Bank Dhofar, NBO, or Sohar International.
Ministry of Labour Omanisation Tracker
Real-time calculation of national workforce percentages across engineering, administrative, and trades categories. Visual alerts notify management before visa allocations are restricted.
MOCIIP Commercial Registration (CR)
Tracks contractor grade status (Excellent, First, Second), authorized signatory powers, and Chamber of Commerce affiliations. Ensures bidding eligibility is never compromised by expired papers.
OMR 3-Decimal Currency Precision
Construction procurement in Oman relies on 3-decimal place accounting (`OMR 0.000` / Baisa). BinaFlo prevents rounding drift on high-tonnage rebar and ready-mix concrete procurement orders.
Fawtara Electronic Invoicing Readiness
Pre-architected with unique cryptographic hashes, UUID generation, and schema structures required for Oman's upcoming nationwide mandatory B2B electronic invoicing roll-out.
How BinaFlo Outperforms Generic ERP Alternatives
Legacy systems cost upwards of OMR 5,000/year, require months of consultants, and lack basic field voice tools. BinaFlo provides modern engineering software tailored to regional contracting.
| Evaluation Feature | BinaFlo Enterprise | ePROMIS / Grey ERP | Odoo / Generic ERP | WhatsApp + Excel |
|---|---|---|---|---|
| Whisper AI Voice Site Diaries | ✓ Local Bilingual (AR/EN) | ✗ None | ✗ Paid Plugin Only | ✗ Unstructured Chat Audio |
| Live Critical-Path Gantt & A4 Export | ✓ Native + Diary Sync | △ Complex Desktop Only | △ Basic Bars, No CP | ✗ Static PDF File |
| Subcontractor 10% Defect Escrow | ✓ Automated 2-Tranche Ledger | △ Manual Journal Entry | △ Custom Scripting Needed | ✗ Manual Spreadsheet |
| Oman 3-Decimal & OTA VAT | ✓ Built-in Standard (OMR) | ✓ Supported | △ Often 2-Decimal Default | ✗ High Calculation Error |
| WPS SIF Banking Payroll Export | ✓ Central Bank of Oman | ✓ Supported | △ Custom Paid Add-on | ✗ Manual Bank Portal Entry |
| Live WebSocket Permission Updates | ✓ Sub-second Live Update | ✗ Requires Logout | ✗ Requires Session Refresh | ✗ Not Applicable |
| Pricing Model | One-time or Predictable SaaS | OMR 3,000–8,000 / year | Per-user/per-app monthly costs | Free (High Lost Margin Cost) |
| Deployment Timeline | ✓ 2 to 4 Weeks | 3 to 6 Months | 2 to 4 Months | Instant (No System) |
High-Availability Architecture Built for Data Sovereignty
Your construction data, tender margins, and subcontractor rates represent your core intellectual property. BinaFlo runs on dedicated, containerized environments with strict subdomain isolation.
Subdomain Isolation
Separation between public portal (binaflo.com) and secure multi-tenant SaaS application (app.binaflo.com) ensures zero exposed internal routes.
Local Whisper Engine
Speech-to-text processing occurs strictly inside your dedicated VPS infrastructure. No audio recordings or project notes are ever shared with third-party AI APIs.
WebSocket Sync
Socket.io real-time engine propagates permission adjustments, daily diary sign-offs, and critical path Gantt shifts instantly across all connected screens.
PostgreSQL & Docker
ACID-compliant relational database with automated daily snapshots, containerized disaster recovery, and military-grade AES-256 encryption at rest.